But for the kindness of others, my car is unburied, and my accessibility to Carrot Ranch improved. The storms have not entirely passed.
Last year, we received almost 60 more inches of snow before we called it good for flowers to burst forth from receding drifts in yards and woods. And officially, my computer is dead. Her memory broken, unable to function.
Not a way any of us want to go.
Today, I’m gratefully tapping away on a loaner laptop. I’m adjusting to not having the speeds I’ve grown accustomed to, or having all my files arranged just so. I spent the last week feeling lost, following an unfortunate computer crash. Each failed fix left me brooding.
The blizzard that shut down our town (even snowmobiles got stuck) delayed the response from the only tech store we have. By then, a friend who works in IT offered to help, running diagnostics to pinpoint the actual problem. A rep who called me back said they probably couldn’t fix it or retrieve data, and they wouldn’t have new computers in stock until March 15 because of some Intel processing glitch.
Let’s pause a moment and discuss backup strategies.
Early on, I learned to back up my work as a professional. Not only did I write content for businesses, but I was also responsible for archiving it. As technology grew into the Information Age, archives grew into fierce beasts to manage. By 2010, we had servers to back up all our computers nightly. In 2012, I purchased an external hard drive for all my personal and professional work.
Today we have a myriad of choices to backup our writing files from hardware to digital clouds. However, nothing is failproof. In 2016, I carefully boxed up my physical portfolio into three large plastic tubs. In my previous move, I lost all my earlier writing to a nesting mouse, learning the value of plastic. I also lost my college writing because floppy disks became obsolete.
Thus we each need a Backup Strategy that fits our needs and resources.
WANTS & NEEDS
First, determine what is essential to preserve. Flag these files as needs. For me, it’s a single folder marked as NOVELS. Each individual novel has its own folder within the main one. Each revision has its own folder. And, each novel has its own research file filled with photos, links, articles, and notes. Finally, I backup each novel project from Scrivener (where I write and save every scrap of writing and revision in a “project” as well as arranging my research, character and setting notes on board).
That way, I have a single NEED TO SAVE folder called NOVELS. I have one folder to backup, which I did two days before my laptop crashed.
The rest of my files I want to save, but I won’t die if something catastrophic happens. Most of these are unessential archives. Some also exist in hard copy files (such as my editorial calendar, budget, and workshop materials). Other writing and genealogy research exists on other platforms. Photos are backed up automatically to Google, and now my new iPhone comes with iCloud storage for which I expanded for a nominal monthly fee.
Photos, books, magazines, printouts or tearsheets (as we used to call evidence of publication back in the printing days) comprise most hard copies. These are the documents we often scan or have backed up digitally. I’m old school and keep way too many hard copies. In 2016, when I knew I had to pack up my office, I used the NEED vs. WANT system to prioritize what got scanned, placed in a plastic tub, or filed into a carrying case which I kept throughout my wandering adventures.
Don’t keep everything.
Think about who has to sort your stuff after you die. Seriously. I’m not trying to be morbid, but after helping my best friend sort her parents’ hoard after they died, I can tell you there is no joy in going through stuff they found sentimentally worthy. Then my best friend died, leaving the sorting unfinished along with her own items. Watching her grown children muck through an entire storage unit and cry over the burden of decisions, I decided I’d not do that to my own kids.
Hard as it may be, I use moves to confront the reality — what if I lost this document or item forever? Remember, NEEDS vs. WANTS. Sometimes you have to separate from things you want to keep but if they do not serve a purpose, toss. Question:
- Does it keep your portfolio relevant to next big goal?
- Does it serve a future purpose?
- Is it an heirloom someone else will appreciate?
- Is it essential to your writing?
- Is it valuable?
Having organized files is the first step toward a good backup plan. Every year, I make it a practice to archive files so I can minimize the number of documents I have to scroll through. At work, I used to sort data by quarters. It makes document sorting and relocation easier. Annual archiving works well. But what happens if your software or hardware fails?
You have many choices for backup:
- USB (or USB-c) drives, also known as “memory sticks”
- External hard drives for data (especially if you need large storage for high-resolution photos, videos or graphic design of book covers, advertising, etc.)
- Multiple computers (home, work, and laptop)
- Time Machine (an Apple product)
- Server used for networks (something not readily affordable for the home user)
Keep in mind these backups can fail, or technology can advance. Somehow I damaged my external hard drive storing it in a fireproof lockbox (it got damp). It is possible to retrieve the data, however but requires an expert technician. My floppy discs from college are obsolete, but again, an expert with the right equipment can retrieve the data if it felt like a need. My honors thesis was published at Carroll College and may be digitally scanned, something I never dreamed could happen 20 years ago!
Technology changes and technology fails. Keep your backups backed up.
Cloud service might seem practical, especially to younger generations who don’t recall life without the internet. It might feel suspicious to those of us who grew up reading about Big Brother. Certainly, it is convenient, much of it is free, and many reputable services offer extra storage. Here are links to learn more:
- Google Drive
- Microsoft One Drive
- Amazon (and you’re unlikely to use it, but know it exists because it might make a great plot twist in that thriller you’re writing).
The cloud can fail, too. Security and solvency remain two major issues.
Facing the vulnerability of our backups is like facing our mortality. Our writing, our art, our work won’t live forever. But while we yet breathe, we make art and we back it up best we can. Have a plan that fits your needs and assess it regularly.
My future computer is unknown. It kills me to think my Acer is gone. Her memory sits in a clunky piece of hardware on my desk marked with my name on a strip of blue tape. Her body rests on my printer, paining me each time I look at her. How it became her in death, I’m not sure, but she served me well. Until she up and quit on me. Bah…!
Meanwhile, I have a hardy little Dell to help see me through to what next. I’m considering going over to the dark apple.
Something to think about (me, and others considering a new laptop) — when my component failed, I learned it is soldered onto the mainboard. My tech friend explained this new practice to me, and Acer confirmed it. To replace the faulty piece, I’d have to buy an $875 board which is $25 less than the cost of my laptop.
If you are in the market for a laptop, ask if the model you are considering has a soldered board. If so, you might want to reconsider. Single components are easier and cheaper to replace. However, you would be best guided by a trusted IT person. Chromebooks are inexpensive, and MacBook Airs are dependable. I feel like a widow having to pick a new mate one week after the funeral. I just want my old love back.
Moving onto snow, we are still digging out but have had sunshine. Today, Mrs. H called in the serious snow removal equipment to deal with her blocked garage. Each time the loader backed up, a loud beep echoed throughout the neighborhood. The sound of progress. The sound of moving onward.
Up to a challenge? After you back up your writing, eh.
February 28, 2019, prompt: In 99 words (no more, no less) write a story using the term backup. You can back up or have a backup, just go where the prompt leads!
Respond by March 5, 2019. Use the comment section below to share, read and be social. You may leave a link, pingback or story in the comments. If you want to be published in the weekly collection, please use the form. Rules & Guidelines.
Backup Work (from Miracle of Ducks) by Charli Mills
Mars sparkled overhead. Could Ike see their favorite constellations from his post in Iraq? Danni lit a lantern at the kitchen table. With the power out from the wind storm, she couldn’t access her computer files. Good thing her work included books and items found in the dirt. She poked at the latest sorting of glass globs. A fire, which locals claimed was the burning of the Rose Bud Inn during Prohibition. If so, Danni might have found its location. Tonight, she couldn’t back up her reports, but she could sift the remains of another era. Stories always surface.